Notary Services & More

ADDITIONAL SERVICES

Sometimes you may need more than just the notary service. We are available to provide courier or delivery services in addition to printing services, same-day scanbacks, recording services, and apostille facilitation services for foreign-bound authentications. All you have to do is ask! Fees for these services are outside the scope of the trip fee and notarized signatures.

Mobile apostille facilitation service in Bend, and Central Oregon.

APOSTILLE SERVICES

What is an Apostille?

An apostille is a certificate that is attached to a document by an appropriate government official (usually the Secretary of State) after it has been notarized. The certificate validates the seal and signature of a Notary on a document so that it can be accepted in a foreign country. An authentication certificate is another method of validating the Notary’s seal and signature on file with the Secretary of State’s office.

Although Notaries do not issue apostilles or authentication certificates for foreign-bound documents and cannot request the certification for you, Jiffy Mobile Notary can help facilitate the authentication of your documents after the documents have been notarized.

Typical Documents Requiring Apostille Certification:

  • Affidavits
  • Agreements
  • Articles of Incorporation
  • Company Bylaws
  • Deeds of Assignment
  • Diplomas
  • Income Verification
  • Powers of Attorney
  • Trademarks
  • Warrants
  • …and more!

Not sure? Give us a call at 541-797-6635.

Do I Need an Apostille or an Authentication Certificate?

The answer is based on the country the notarized documents are headed to and whether it was a party to the Hague Apostille Convention of 1961.

Is the country on that list?

  • YES. Lucky you! For documents headed to a country that is a party to the Hague Apostille Convention, an apostille is the only certificate required to certify your notarized documents. An apostille is issued by your Secretary of State’s office (or the agency that commissions Notaries in your state).
  • NO. This will require a bit more work. Countries that are not parties to the Hague Apostille Convention may require documents to have several authentication certificates, including those from the Notary commissioning agency, US Department of State, and the consul of the destination country.

Special Considerations

We encourage all our clients not to purchase tickets or make travel arrangements until the apostilled documents or embassy legalization process is completed.

Our Remarkable Difference

Jiffy Mobile Notary has assisted several businesses and world travelers with apostille facilitation and embassy legalizations. Whether you are planning on launching a new business, moving, or teaching abroad, or are planning a destination wedding, and need help navigating the international document authentication process to free you up to do what you would rather be doing; call us, we’ve got your back!

CLICK HERE to learn more about Apostille Facilitation Services

CLICK HERE to download an Intake Form


ASSISTED LIVING FACILITIES NOTARY SERVICES

Typical Assisted Living Facility Types of Documents Notarized include:

  • Advanced Directives
  • Advanced Health Care Directive or Living Wills
  • Conveyance Deeds
  • HIPPA Authorizations
  • Last Will and Testament
  • Living Trust Forms
  • Medical Release Forms
  • Power of Attorney
  • Resignation of a Trustee
  • Vehicle Release Forms
  • …and more!

Not sure? Give us a call at 541-797-6635.

Assisted Living Facility Clients include:

  • Aspen Ridge Retirement
  • Aspen Ridge Memory Care
  • Awbrey Place Assisted Living
  • Brightwater Senior Living
  • Cascades of Bend Retirement
  • Mt. Bachelor Assisted Living
  • Regency Care of Central Oregon
  • Stone Lodge
  • Touchmark at Mt. Bachelor
  • Whispering Wind Retirement
  • …and more!

Special Considerations

Representatives of Jiffy Mobile Notary are often available for on-demand services. However, please make sure the patient has proper government-issued picture identification, or credible witnesses with proper identification who are willing to take an Oath. Hospitals can be busy, so make sure to schedule the best time for the patient and at a time the signer is fully alert. Please review the documents carefully to see if the documents require impartial witnesses for important documents such as a last will and testament, or durable power of attorney. Not sure? Give us a call.

Our Remarkable Difference

Jiffy Mobile Notary and its affiliates have extensive working knowledge of commonly used documents that need to be notarized to be valid in an assisted living facility. Valerie Pharr has many years of experience working for architects and engineers with design studios specializing in the design and layout of assisted living facilities, Alzheimer’s, and Special Needs facilities. Moreover, she has worked as a caregiver while attending college in her forties, ending her caregiving career in Bend, Oregon after working for Home Instead Senior Care. Earlier in her career, Valerie spent one year selling Medicare Supplements, Short- and Long-Term Care Policies, and Annuities for Banker’s Life & Casualty Insurance Company, where she was formerly A Certified in Long-Term Care and a Senior Advisor. She knows more than just where to sign.


AUTOMOTIVE NOTARY SERVICES

Jiffy Mobile Notary’s clients include auto dealerships and private parties buying or selling out-of-state vehicles and the delivery of automobiles to the State of Oregon from out of state.

Typical Automotive Service Types of Documents Notarized include:

  • Affidavits
  • Authorization to add or remove a name from the Title
  • Auto Finance and Refinance Contracts
  • Inheritance Affidavits
  • Lien Release
  • Limited Power of Attorney
  • Motor Vehicle Bill of Sale
  • Notice of Lien
  • Out of State Delivery
  • Vehicle Certificate of Ownership or Title Application
  • Vehicle Title Transfers
  • …and more!

Not sure? Give us a call at 541-797-6635.

Our Remarkable Difference

Jiffy Mobile Notary’s clients include auto dealerships and private parties buying or selling out-of-state vehicles and the delivery of automobiles to the State of Oregon from out of state. We make the process easy by offering flexible appointment-only scheduling, seven days a week. In-person or online. We come to you.


ESTATE SIGNING NOTARY SERVICES

Typical Estate Signing Types of Documents Notarized include:

  • Advanced Health Care Directives
  • Assignments (business or personal items)
  • Conveyance deeds
  • Guardianship documents for minors or persons with disabilities
  • HIPPA Authorizations
  • Living Wills  
  • Pour-over wills (works with living trust)
  • Schedule A (the list of what is in the trust)
  • Trusts (living, testamentary, revokable, or irrevocable)
  • …and more!

Not sure? Give us a call at 541-797-6635.

Our Remarkable Difference

Jiffy Mobile Notary and its representatives have completed thousands of estate signings throughout Central Oregon. While estate signing services typically fall under the category of general notary services, our typical clients for estate signings include private clients who have been working with an estate attorney or do-it-yourself software and are ready to hire an experienced notary to execute the documents. We also serve as backup for start-up estate companies, or attorneys and law firms when their staff notary is not available. We have many happy, repeat clients.


GENERAL NOTARY SERVICES

Typical General Notary Types of Documents Notarized include:

  • Adoption Papers (domestic or international)
  • Advance Directives
  • Advanced Health Care Directives  
  • Affidavits
  • Assignments (business and personal)
  • Authorization to add or remove a name from Title
  • Auto Finance and Refinance Contracts
  • Auto Title Transfers
  • Bank Forms
  • Car Dealership Notaries
  • Child Travel Documents
  • Consent to Travel with Minor
  • Conveyance Deeds, including Bargain and Sale Deeds, General Warranty, Grant Deeds, Quitclaim Deeds, etc.
  • Court Documents
  • Custody & Guardian Agreements
  • Divorce Papers or Settlement Agreements
  • DMV Documents Nationwide
  • Durable Power of Attorney
  • Estate Signings
  • Executorships
  • Financial Power of Attorney
  • Guardianship Documents for Minors
  • Healthcare Related Documents
  • HIPAA Authorizations
  • Inheritance Affidavits
  • International Adoptions
  • Investment Roll-Over Forms
  • Last Wills & Testaments
  • Lien Releases
  • Lien Waivers
  • Limited Power of Attorney
  • Living Trusts
  • Living Wills  
  • Marriage Applications
  • Medical Directive
  • Medical Power of Attorney
  • Medical Release Forms
  • Motor Vehicle Bill of Sale
  • Notice of Commencements
  • Notice of Lien
  • Out-of-State Delivery
  • Permits
  • Postnups
  • Pour-Over Will
  • Power of Attorney
  • Prenups
  • Quitclaim Deeds
  • Schedule A
  • Settlements
  • Single Document Signing
  • Swearing In
  • Trust Signings (living, testamentary, irrevocable, or revocable)
  • Utility Documents
  • Vehicle Certificate of Ownership / Title Application
  • Vehicle Title Transfers
  • Wills
  • …and more!

Not sure? Give us a call at 541-797-6635.

Our Remarkable Difference

Jiffy Mobile Notary has completed thousands of general notaries throughout Central Oregon. Our typical clients for general mobile notary work include individuals who value their time, work from home, busy professionals who don’t have time to leave the office, seniors living at an assisted living facility without a car, homebound individuals unable to drive, are in the hospital, or those who are rehabbing at a specialized facility. We serve as backup for attorneys, law firms, banks, car dealerships, or other private businesses when their staff notary is not available. We have many happy, repeat clients.


I-9 IDENTITY VERIFICATION

Employers hire Jiffy Mobile Notary to verify the identity of employees who will work remotely or who are away during the onboarding process. After the employer contacts us to request the I-9 identity verification, we will contact the employee and arrange a meeting. We can provide a physical or electronic version of the I-9 form, if necessary. The Form I-9 is not notarized.

Required Information

  • Employer’s name
  • Employer’s address
  • Employer’s phone number
  • Employee’s hire date

Our Remarkable Difference

Jiffy Mobile Notary has completed many I-9 identity verifications for employers in Central Oregon and beyond. We make the process easy by offering flexible appointment-only scheduling, seven days a week. In-person or online. We come to you.


INTERNATIONAL ADOPTIONS

Typical International Types of Documents Notarized include:

  • Adoption agency licenses
  • Application form
  • Application letter
  • Background check reports
  • Bank statements and other financial statements
  • Birth certificates
  • Employment records
  • Government issued non expired photo ID like a driver’s license or identification card
  • Home ownership and rental agreement documents
  • Home study reports
  • Marriage certificates
  • Medical forms
  • Mental health records
  • Passports
  • Personal and private letters of recommendations
  • Photos or proof of home environment
  • Power of Attorney
  • Tax returns
  • Visa application
  • …and more!

Not sure? Give us a call at 541-797-6635.

Our Remarkable Difference

Jiffy Mobile Notary has assisted several families with international and domestic adoptions. We love being a part of the adoptive family’s story. Valerie’s background in professional organizing and the oceans of paperwork that adoptive families find themselves in, makes Jiffy Mobile Notary the perfect choice for navigating the international adoption dossier.


JAIL & CORRECTIONAL FACILITIES NOTARY SERVICES

We charge a non-refundable higher trip fee for jail notaries due to the wait time for a space to meet with the inmate. Please call for details.

Typical Jail Types of Documents Notarized include:

  • Affidavit of Inability to Appear (Marriage, Court)
  • Divorce or Dissolution of Marriage Forms
  • Minor Travel Consent Forms
  • Powers of Attorney
  • Quit Claim Deeds
  • Real Estate Seller Documents
  • …and more!

Not sure? Give us a call at 541-797-6635.

Special Considerations

Inmates do not have access to their identification. Oregon law allows us to use the booking number, or facility-issued, plastic wristband ID or a facility-printed document with the ID information. If the documents require witnesses, signers need to arrange ahead of time or get legal advice.

Our Remarkable Difference

Jiffy Mobile Notary has completed dozens of jail notaries for the Deschutes County Sheriff’s Office Adult Jail staff and inmates. Oregon has 12 prison facilities. Notably, none of them are near Bend, Oregon. We enjoy helping those who are incarcerated, as well as their families. We are glad to provide this much-needed service for them.


LEGAL NOTARY SERVICES

If you are a law firm and are short-staffed, Jiffy Mobile Notary has got your back. Whether family law (prenup to divorce), Mesothelioma and asbestos cases, or a trust signing, no job is too big or too small.

Typical Legal Types of Documents Notarized include:

  • Advanced Health Care Directives
  • Affidavits
  • Bill of Sale
  • Client Intake Agreements
  • Conveyance Deeds, including Bargain and Sale Deeds, General Warranty, Grant Deeds, Quitclaim Deeds, etc.
  • Court Documents
  • Custody & Guardian Agreements
  • Deed Signings
  • Depositions
  • Divorce Papers or Settlement Agreements
  • Divorce Settlements
  • Durable Power of Attorney
  • Estate Signings
  • Executorships
  • Financial Power of Attorney
  • Healthcare Related Documents
  • HIPAA Authorizations
  • Investment Roll Over Forms
  • Last Will & Testament
  • Lien Releases
  • Lien Waivers
  • Limited Power of Attorney
  • Living Trusts
  • Living Will
  • Medical Directives
  • Medical Power of Attorney
  • Medical Release Forms
  • Notice of Commencements
  • Notice of Lien
  • Personal Injury Intake Forms
  • Postnups
  • Pour-Over Will
  • Power of Attorney
  • Prenups
  • Schedule A
  • Subpoenas
  • Trust Signings (living, testamentary, irrevocable, or revocable)
  • Will Signings
  • …and more!

Not sure? Give us a call at 541-797-6635.

Our Remarkable Difference

We will come to your office or your client’s home. We are also available for remote online notarizations and basic courier work. A great deal of our notary service from attorneys is directed to us from out-of-state law firms.


LOAN SIGNING SERVICES

Typical of Loan Signing Types of Documents Notarized include:

  • Commercial Loans
  • Deed Signings
  • Escrow Tab Signing Services
  • Hard Money Loans
  • Home Equity Conversion Mortgages (HECMs) (Reverse Mortgage applications, document collections, and closings)
  • Home Equity Line of Credits (HELOCs)
  • Hybrid Signings
  • In-Person Electronic Notarizations (IPENs).
  • Loan Applications
  • Loan Modifications
  • Modification Signings
  • Piggyback Closings
  • Purchase Buyer Signings
  • Purchase Mortgage Signings
  • Refinance Signings
  • REO Foreclosures
  • Seller Signings
  • Settlement Services
  • Single Document Signing
  • Small Business Administration (SBA) Loans
  • VA applications and loans
  • …and more!

Not sure? Give us a call at 541-797-6635.

Clients include:

  • Amrock
  • BancServ
  • Fidelity National Title
  • First American Title
  • Mortgage Connect
  • Rocket Mortgage
  • Western Title
  • …and over 50 other signing companies across North America

Our Remarkable Difference

Jiffy Mobile Notary and its affiliates have extensive working knowledge of mortgage loans, loan terms and documents, lending practices, and know how the real property recording and title industries operate. Valerie Pharr, MA, has over 30 years of experience dealing with lengthy technical documents, including over seven years of experience closing loans for signing and title companies alike, with over 3,000 loan closings to date. Valerie holds “White Glove” status with many of her vendors, including First American Signature Services and The Closing Exchange. She knows more than just where to sign.

Memberships, Credentials & Awards

  • National Notary Association, recertify every year for Notary Essentials, 2016 to present
  • National Notary Association, recertify every year as a Loan Signing Agent, 2017 to present
  • Loan Signing Systems (LLS) Certified, 2021
  • Lawrence Institute for Notaries, Apostille Agent Certified (for international bound authentications), 2022
  • Amrock and the Closing Exchange, Remote Online Notarization (RON) Certified
  • Amrock and the Closing Exchange, IPEN Certified
  • Amrock and the Closing Exchange, Pavasso Certified
  • Certified Trust Delivery Agent, The Notary Coach
  • Escrow Tab-enabled Certified
  • Notaroo aka Notarol and The Closing Exchange, Reverse Mortgage extensive training through a variety of classes, resources, and hands-on fieldwork!
  • Technology Specialist (3 laser printers, 1 color printer, 2 portable printers, 3 scanners, 3 laptops, and technologically savvy)
  • …and more!

MEDICAL FACILITIES NOTARY SERVICES

Typical Medical Facility Types of Documents Notarized include:

  • Advanced Health Care Directive or Living Wills
  • Conveyance Deeds
  • HIPAA Authorizations
  • Last Will and Testament
  • Living Trust Forms
  • Medical Release Forms
  • Power of Attorney
  • Resignation of a Trustee
  • Vehicle Release Forms
  • …and more!

Not sure? Give us a call at 541-797-6635.

Medical Facility Clients include:

  • Bend Transitional Care (BTC)
  • Hospice House
  • Partners in Care
  • Pilot Butte Rehab
  • Sage View Psychiatric Center
  • St. Charles Hospice
  • St. Charles Hospital
  • …and more!

Special Considerations

Representatives of Jiffy Mobile Notary are often available for on-demand services. However, please make sure the patient has proper government-issued picture identification, or credible witnesses with proper identification who are willing to take an Oath. Hospitals can be busy, so make sure to schedule the best time for the patient and at a time the signer is fully alert. Please review the documents carefully to see if they require impartial witnesses for important documents such as a last will and testament, or durable power of attorney. Not sure? Give us a call.

Our Remarkable Difference

Jiffy Mobile Notary and its affiliates have extensive working knowledge of commonly used documents that need to be notarized to be valid within medical facilities or skilled care facilities. We respond quickly and can often help with urgent or last-minute needs.


REAL ESTATE LOANS, ESCROW, TITLE, AND SETTLEMENT SIGNING SERVICES

Typical Real Estate Loans, Escrow, Title, and Settlement Types of Documents Notarized include:

  • Commercial Loans
  • Deed Signings
  • Home Equity Conversion Mortgages (HECM) (Reverse Mortgage applications, document collections, and closings)
  • Home Equity Line of Credit (HELOC)
  • Hybrid Signings
  • In-Person Electronic Refinance Signings
  • Loan Applications
  • Loan Modifications
  • Modification Signings
  • Piggyback Closings
  • Purchase Buyer Signings
  • Purchase Mortgage Signings
  • Refinance Signings
  • REO Foreclosures
  • Seller Signings
  • Settlement Services
  • Single Document Signing
  • VA applications and loans
  • …and more!

Not sure? Give us a call at 541-797-6635.

“I have used Valerie Pharr and Jiffy Mobile Notary services for several years now. When I have an occasion to request a mobile notary for an escrow closing and the clients cannot come to me or prefer to have someone come to them, I always look to Valerie Pharr as one of my first picks! She is detail oriented, professional and treats our customers with respect and courtesy. I would highly recommend her for any mobile notary job you have in Central Oregon.”

―Yvonne G. Ward, Branch Manager/Senior Escrow Officer, Western Title, Bend, OR

Our Remarkable Difference

Jiffy Mobile Notary has extensive working knowledge of mortgage loans, loan terms and documents, lending practices, and knows how the real property recording and title industries operate. Valerie Pharr, MA, has over 30 years of experience dealing with lengthy technical documents, including over seven years of experience closing loans for signing and title companies alike, with over 3,000 loan closings to date. Valerie holds “White Glove” status with many of her vendors, including First American Signature Services and The Closing Exchange. She knows more than just where to sign.

Memberships, Credentials & Awards

  • National Notary Association, recertify every year for Notary Essentials, 2016 to present
  • National Notary Association, recertify every year as a Loan Signing Agent, 2017 to present
  • Loan Signing Systems (LLS) Certified, 2021
  • Lawrence Institute for Notaries, Apostille Agent Certified (for international bound authentications), 2022
  • Amrock and the Closing Exchange, Remote Online Notarization (RON) Certified
  • Amrock and the Closing Exchange, IPEN Certified
  • Amrock and the Closing Exchange, Pavasso Certified
  • Certified Trust Delivery Agent, The Notary Coach
  • Escrow Tab-enabled Certified
  • Notaroo aka Notarol and The Closing Exchange, Reverse Mortgage extensive training through a variety of classes, resources, and hands-on fieldwork!
  • Technology Specialist (3 laser printers, 1 color printer, 2 portable printers, 3 scanners, 3 laptops, and technologically savvy)
  • …and more!

REMOTE ONLINE NOTARIZATIONS (RONs) AKA e-NOTARY SIGNING SERVICES

Jiffy Mobile Notary can facilitate any electronic notary service as allowed by law, both nationally and internationally, as long as we are seated in Oregon.

How It Works

The signer (and witnesses, when necessary) uses a RON platform to meet with the notary, who will verify their identity using methods approved by the appropriate state or international authorities.

Some common verification methods include:

  • Knowledge-based authentication (or KBA): The signer(s) must correctly answer a set of computer-generated questions, typically within two minutes. The questions are related to the signer’s life, credit, and financial history.
    Note: This may impact a person with no credit history and depending on the service provider and location of the signer, local laws prevail. In Oregon, if you don’t have a credit history, you will be required to upload two ID credentials or have one credible witness who is not listed on the document and takes an oath. This is considered an additional notarial act.
  • Credential analysis: The signer uses the RON platform and technology to scan their ID credential for the presence of identifiers and security elements to confirm that the ID is valid.
  • Remote presentation: The signer(s) holds their ID to the camera so the notary can verify that your appearance and other details match the information on the ID.

To start a remote notarization:

  1. Both the signer and notary must access a RON platform.
  2. The signer uploads the document to be notarized to the RON platform. In most cases, the document to be notarized must be saved in an electronic format such as a PDF. The platform allows the signer and notary to see, hear, and communicate with each other.
  3. The notary verifies the signer’s identity, and that the signer is willing and mentally competent, the signer and notary both sign the document electronically, and the notary affixes an electronic seal. Once finished, the notarized electronic document can be retrieved by the signer or the notary at any time.

Required Technology:

  • Computer (laptop or desktop) equipped with a video camera and speakers, tablet, or smartphone that can connect to the internet.
  • Reliable high-speed internet connection.

SOLAR NOTARIZATION SERVICES

Typical Documents Notarized (electronic and in-person): 

  • Lien Waivers
  • Notice of Commencements
  • Permits
  • Power of Attorney
  • Utilities documents
  • …and more!

Many solar companies allow e-notarizations, including:

  • Sunrun
  • Blue Raven Solor
  • Palmettó
  • Freedom Solar Power
  • …and more!

Our Remarkable Difference

We are proud to be part of the move toward renewable energy through our notary work for the solar industry. Much of this work can be performed online via Remote Online Notarization (RON). Solar companies that allow e-notarizations include Sunrun, Blue Raven Solor, Palmettó, and Freedom Solar Power.


SWEARING IN SERVICES

Witnessing and certifying swearing-in and oath-taking for government officials, medical professionals, or anyone where he or she must first take the oath of office Not sure what you need? Give us a call.

Our Remarkable Difference

Jiffy Mobile Notary has completed several Oaths and Swearing in Ceremonies. We simplify the process by offering flexible appointment-only scheduling, seven days a week. In-person or online. We come to you.


TRUST DELIVERY AGENT

A Trust Delivery Agent is another term for estate signings and typically falls under the category of general notary work. Our typical clients for trust and estate signings include private clients who have been working with a trust attorney or do-it-yourself software and are ready to hire an experienced notary to execute the documents. We also serve as backup for attorneys and law firms when their staff notary is not available.  

Typical Trust Delivery Types of Documents Notarized Include:

  • Advanced Health Care Directives  
  • Assignments (business or personal items)
  • Conveyance deeds
  • Guardianship documents for minors or persons with disabilities
  • HIPPA Authorizations
  • Living Wills  
  • Pour-Over Wills (works with living trust)
  • Schedule A (the list of what is in the trust)
  • Trusts (living, testamentary, revokable, or irrevocable)

Our Remarkable Difference

Jiffy Mobile Notary and its representatives have completed thousands of trust and estate signings throughout Central Oregon. We have many happy, repeat customers. We make the process easy by offering flexible appointment-only scheduling, seven days a week. In-person or online. We come to you.

If you need more than just the notary service, we are available to provide courier or delivery services. We also provide printing services, same day scan backs, recording services, and apostille facilitation services for foreign bound authentications. Fees for these services are outside the scope of the trip fee and notarized signatures.

DISCLAIMER

Representatives of Jiffy Mobile Notary are not licensed to practice law. We are not allowed to draft legal documents, or give advice on legal matters, including immigration, or aid in choosing a notary form or notary certificate, or charge a fee for those activities.